How does SmartScan work?

SmartScan uses AI to read the merchant, date, and amount from a photo of a receipt, automatically creating an expense entry without manual data entry.

Can I use Expensify for international travel?

Yes, Expensify supports global reimbursements and multi-currency tracking, and provides a travel booking platform for flights and hotels.

Which accounting software does Expensify integrate with?

It integrates directly with QuickBooks (Online and Desktop), Xero, NetSuite, Sage Intacct, Microsoft Dynamics, and Oracle.

Is there a limit on scans in the Free plan?

The Free plan includes up to 25 SmartScans per month. For unlimited scans, users must upgrade to a paid business plan.

How does the Expensify Card benefit my business?

The card offers smart spend limits, real-time reconciliation, and potential cashback that can offset the subscription costs of the platform.

Is the Expensify API available for custom integrations?

Yes, Expensify offers a Web Services API and an Enterprise Import/Export API, though new applications for the public API may currently be restricted to enterprise customers.

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Expense tracking

Freemium

Expensify

AI-driven expense management that automates receipt scanning, approval workflows, and accounting sync for businesses and freelancers.

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Rating

Reviews

Upvotes

4 months ago

Listed

Expense tracking

Receipt scanning

Invoicing

Financial automation

Travel management

Accounting integration

SmartScan

Corporate cards

Spend management

Bill pay

Tool information

Provider

Expensify, Inc.

Platforms

Web

iOS

Android

iPadOS

Apple Vision

Languages

English

API Available

Yes

Added to directory

4 months ago

Last updated

3 months ago

Rating

Not available

Pricing

Freemium

About Expensify

What the tool does and who it's for

Expensify is a comprehensive AI-powered expense management platform designed to automate the entire business spend process. Utilizing its proprietary SmartScan technology, the platform instantly extracts data from receipt photos, including merchant, date, and amount. It streamlines financial workflows through automatic categorization, multi-level approval routing, and seamless synchronization with major accounting software like QuickBooks, Xero, NetSuite, and Sage Intacct. Beyond simple tracking, Expensify offers integrated corporate cards with built-in spend controls, global reimbursement capabilities in over 30 currencies, and a full-service travel booking system that automatically handles receipting and policy compliance.

Key capabilities

SmartScan AI: Instant OCR data extraction from receipt photos or emailed invoices.

Corporate Card Integration: Automatic matching of card transactions with scanned receipts.

Multi-level Approval Workflows: Customizable routing based on company hierarchy and policies.

Real-time Accounting Sync: Bi-directional integration with QuickBooks, Xero, NetSuite, and Sage.

Global Reimbursement: Next-day ACH and international payments in 30+ currencies.

Expensify Travel: Direct flight and hotel booking with automatic policy enforcement.

Automatic Categorization: AI learns spending patterns to code expenses to the correct GL account.

Fraud & Audit Detection: Automated flagging of duplicate receipts and non-compliant claims.

Bill Pay & Invoicing: Manage accounts payable and send professional invoices from one app.

Expensify Chat: Collaborative communication hub for teams and vendors within the financial context.

Pricing

Freemium — plans below

Free

Up to 25 SmartScans per month
Unlimited Expensify Cards
Basic invoicing and bill pay
Distance tracking
CSV exports

Collect

Control

Multi-level approval workflows
NetSuite, Sage Intacct, and ERP integrations
Custom expense policies
Advanced reporting and analytics
Requires annual commitment and card usage

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